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5 Ways to Make Delegating More Effective
In my profession as a virtual assistant, I am in the front of the delegating lines and I see firsthand what works and what doesn't. Oftentimes, new clients will ask me to coach them a bit on delegating work to our company and I am always happy to do so. If you are currently delegating work to others or you may do so in future, here are five ways to make your delegating experience more effective. (1) Set Deadlines This often gets overlooked but it's the most important part. If you need something back by week's end, specify that when you delegate the task. Although your virtual assistant may be a magician when it comes to getting your work done, he/she is not a mind-reader. They need to know, from you, when you need the work done. (2) Prioritize If you are giving your virtual assistant many tasks, let him/her know which item needs to get done first. One of my own clients will often note when something takes precedence over the rest of the work she's delegated to me. This helps me to know what she needs back quickly and what can wait until closer to the set deadline. (3) Be Clear When you delegate something, be clear in your message. It may be something that is easy for you to do because you've done it often but you'll need to remember that when delegating items from your business, they may not be things that others are as familiar with. So, be clear and be available if/when your virtual assistant makes requests for items he/she needs to complete the task. (4) Check Skills First Too often I've seen people delegate out a task to someone that went above their knowledge level. When this happens, the person may take longer than expected or may have difficulty with the project. A lot of people want to please their clients so they may hang on to a task thinking, "I'll learn this and get the work done" but that only delays progress. Check with the person first to make sure he/she has the skills required to complete the task. (5) Give Advanced Notice The last tip I'll give you is to make sure you are giving enough notice. If you delegate a 5-minute project in the morning and want it done by day's end, that may be okay for that person's schedule but if you drop a full blog-design project in their lap and request it back within 24-hours, that may not always suit their schedule. It is better to give as much notice as possible so that you both benefit. -- About the Author -- Erin Blaskie is the owner of Business Services, ETC ( http://www.bsetc.ca ). BSETC is a virtual assistance company that gives freedom to small business owners, coaches and speakers by managing the BS, etc. -- For More Information -- Erin has a blog located on the main page of her website in which she provides advice on small businesses and running a virtual assistance company. She has recently started a free bi-weekly telecall for virtual assistants where they can come together with other VAs and get support. You can find out more on the website at http://www.bsetc.ca If you want to know more about our services, please contact Erin at erin.blaskie@bsetc.ca -- Copyright Information -- All rights reserved. This publication or any part thereof may not be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying, recording, storage in an information retrieval system or otherwise, unless this notification of copyright is retained.
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